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Benefits of working with a virtual assistant

Coveus:

Specialized Virtual Assistance for Leaders in the Construction and Services Industry

Scalable Structure:

 

We transform your chaotic invoices and receipts into an automated and seamless system. We don't just organize; we create the order your growth requires.

 

Recover +40 Hours per Month:

While we handle the operations, you reclaim your time. Use it to close high-value sales or to reclaim your personal life.

 

Total Control of Your Numbers:

Stop guessing. With up-to-date expense reports, you'll know exactly where every penny goes. Real data for money-making decisions.

 

Radical Economic Efficiency:

Get executive-level support without the costs of a full-time employee. No benefits, no office, no equipment; just net results.

  • We speak "Construction": We don't waste time explaining what a tender or a blueprint is. We know your language, your timelines, and your tools (Housecall Pro, Epicor).

  • Data Protection: While others use simple passwords, we operate with LastPass and ExpressVPN. Your financial information is sacred and encrypted.

  • Customer Sovereignty: Unlike agencies that "trap" you, here you own your licenses. If you ever leave, your infrastructure stays with you.

  • Strategic Mindset: We don't just "check off tasks." We analyze your costs, optimize your inputs, and protect your profitability as if it were our own.

Herramientas que dominamos para potenciar tu negocio

Reclaim your time and scale your construction company with elite executive support.

We don't just execute tasks; we master the leading platforms that keep your business organized, secure, and scalable.

1. Operational Management and Collaboration (The engine of

your day-to-day life)

  • Google Workspace / Microsoft Outlook: We centralize your operations. We manage your email for seamless communication with clients and suppliers, and your calendar for appointment tracking, project milestones, and meeting scheduling.

  • Cloud Documentation (Drive/OneDrive): Secure and organized storage of plans, contracts and specifications with version control.

  • Office Suite: Collaborative creation of reports, project timelines, and accounting spreadsheets in Docs, Sheets, and Slides.

  • Videoconferences: Internal coordination and customer service via Google Meet, Zoom or Slack.

2. Management of Clients and Specific Projects

  • CRM and ERP: We master sales flows in Salesforce and industrial control in Epicor.

  • Housecall Pro: Specialized management for service companies (plumbing, cleaning, HVAC). Dispatch technicians, provide quotes, and track jobs from a single platform.

  • Trello / Slack: Visual organization of tasks using Kanban boards and real-time internal communication to eliminate excess emails.

3. Finance and Accounting Control

  • QuickBooks Online: We keep your financial health up to date. Customer invoicing, income/expense tracking, bank reconciliation, and dedicated accounting support so you always know your profitability.

4. Security and Confidentiality

(Your peace of mind is our priority)

  • LastPass: High-security password management. We access your platforms (banking, CRM, software) without exposing your passwords, guaranteeing encrypted and private access.

  • ExpressVPN: We secure your internet connection to protect sensitive information and databases against any external threat.

5. Communications

Professionals

  • VoIP telephony (Google Voice, RingCentral, 3CX): We implement your dedicated line to separate your personal and professional life. It's the key tool for your Virtual Assistant to manage your Customer Service with a corporate standard.

6. Technical Documentation and Marketing

  • Adobe Creative Cloud: Expert handling of Acrobat Pro for editing documents, permissions, and legal contracts.

  • Canva: Creating graphic materials and project brochures to make your visual presence as professional as your service.

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